Tip: Cut notifications in Microsoft Outlook for Mac

I use several email accounts in the new Outlook for Mac (version 16.97.1), but I only want to receive notifications for new emails from a specific account. A disturbing message appears for each fresh email in the other two accounts. In legacy outlook this could be solved through the rules, but in the new version it was not.

Why Microsoft does not allow this to be done by the rules is veiled for us.

Unfortunately, the settings do not remedy the situation: In “System Settings> Messages”, you can generally switch off the messages for Outlook, but this should hardly be expedient, because then no notifications appear.

In the Outlook settings, there is only the possibility to deactivate “Show notification on my desktop”, but that is also a general switch and does not solve your problem.

After all, the profiles in Outlook serve as a suitable for everyday way for a finer control of the notifications at account level. Open the “Profile” menu and click on “Create profile”. Select one of the predefined profiles such as “Business” or click “User -defined” to determine profile names, icon and color yourself.

Then only select the one email account for which you want to receive notifications.

Make sure that in the “Notification” section, there is no hook in front of “I am using this profile about new messages from all accounts”. As soon as you activate this profile-either via the “Profile” menu, the profile icons in the sidebar on the far left or by keybeaous abbreviation-you only get notifications for this account.

You can show “all accounts” again at any time to manually check whether there are also new communications in the other accounts. A quick change between the profiles is possible via the keyboard with “Control + Tab”.